Key Takeaways

  • Staples offers convenient in-store self-service fax machines for sending and receiving documents, compatible with a variety of external drives and cloud services.

  • Using Staples’ fax services is not only a convenient option with many locations available, but also a cost-effective choice with additional office services like binding and scanning.

  • Online fax services serve as a modern, flexible alternative to in-store faxing, offering enhanced security, lower costs, and increased productivity with the advantage of sending faxes from any location.

A Fax App is Secure and Affordable – Try it Free!

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Fax from your iPhone or Android phone to 90+ countries internationally 

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Send just about any file type as a fax (PDF, DOC, JPG, PNG & TIFF, HTML). Use our advanced document scanner & image processing technology if needed

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Send & receive faxes on the go. Dedicated fax number provided with all subscription plans. 

Staples’ In-Store Faxing Capabilities

Most Staples stores offer fax services, with self-serve fax machines for customers. These self-serve machines are part of Staples’ Copy & Print section, easily accessible to all customers. The process of sending and receiving faxes at Staples is very simple and accessible for anyone familiar with using a regular fax machine at an office. If you’re looking for a quick guide on how to use it then we’re got you covered here.

Fax machines at Staples support sending faxes directly from a variety of external drives, such as USB, compact flash, and SD cards. Whether you have your documents saved on a portable USB drive or a cloud service, you’ll be able to access and fax them.

Besides sending, Staples also facilitates the receiving of faxes. The process is a bit different, you’d have to call your nearest Staples for their fax number, make an appointment and then pay as you receive the documents from the store employees.

    How Much Does It Cost

    Faxing costs at Staplers are very much compatible with prices at other on-location faxing options like FedEx and UPS. Online faxing breaks even if you need to fax at least 3 pages at Staples and is considerably cheaper if you need more or if you’re looking for international faxing. 

    Type of Fax UPS FedEx Staples FAX From iPhone
    Local Faxing First Page $2 $2 $2 Unlimited
    Extra Pages $1.50 $1.50 $2.20 Unlimited
    A 10-page fax $15.50 $15.50 $21.80 $9.99 per week
    National Faxing First Page $2 $2.50 $2 Unlimited
    Extra Pages $2 $2 $2.50 Unlimited
    A 10-page fax $20 $20.50 $24.50 $9.99 per week
    International Faxing First page $3 $5 $4 Unlimited
    Extra Pages $3 $4 $4 Unlimited
    A 10-page fax $30 $41 $40 $9.99 per week

    Tips for a Successful Fax Experience at Staples

    A few simple tips can ensure a successful fax experience at Staples. 

    Being prepared holds the key to successful faxing. Ensure your fax document is in a digital format such as PDF, which is most suitable for faxing. Save your fax documents on a USB drive or a cloud service like Google Drive or Dropbox for easy access at Staples. If you need to receive a fax, plan it beforehand by calling your local store and asking the employees for the fax number. Then, ask the Staples employees to receive the fax for you. 

    If required, don’t hold back from seeking help. Staples’ store associates are always ready to assist customers with faxing, including providing guidance on the recipient’s fax number. They can guide you through the process of sending and receiving faxes.

    In case of technical glitches, like transmission errors or paper jams, stay calm. Store associates at Staples are equipped to provide assistance. They can help troubleshoot the problem and ensure your documents are successfully faxed.

    Online Fax: A Modern Alternative

    While Staples’ in-store fax services offer numerous benefits, there’s another option that’s worth considering: online fax services and mobile apps. These services provide the flexibility to send faxes and receive them from anywhere, which is particularly convenient for remote employees or those who prefer working from the comfort of their own home.

    Adopting online fax services comes with numerous benefits. For starters, it reduces the need for physical fax machines, thereby saving costs associated with paper, ink, and storage. So, a faxing is inherently more affordable and eco-friendly at the same time. It also saves you the time and money you’d spend on getting to your local Staples or FedEx. 

    Beyond cost savings, online fax services provide elevated security measures. They encrypt documents stored in the cloud and require user authentication, ensuring your sensitive information is shielded from unauthorized access. It’s also just as valid for sending medical documents as physical fax since online faxing providers offer HIPAA-protected faxing to customers. 

    In summary, online fax services offer:

    • A modern, flexible, and secure alternative to traditional fax machines

    • Cost reduction

    • Enhanced security

    • Increased productivity

    One the more popular online faxing solutions is our own Fax App with over 300000 App Store reviews at 4.8 stars total so if you’re looking to make a jump to online faxing, there’s never been a better time. 

    Final Thoughts

    In conclusion, Staples offers convenient in-store faxing services with self-serve fax machines. Staples’ fax services are simple enough to use and highly accessible. However, the cost of faxing at Staples is considerably higher than most of online solutions and some offline options as well. Choosing to transition to online fax services offers a modern alternative, it provides flexibility, cost savings, and enhanced security.


    Does every Staples store offer fax services?

    Yes, most Staples stores offer fax services, but it’s best to confirm with your nearest store.

    How much does it cost to send a fax at Staples?

    Sending a fax at Staples costs less than $2 per page locally and nationally. Consult the table on the article above for the full price breakdown.

    Can I use online fax services instead of a physical fax machine at Staples?

    You don’t need to go to Staples to use an online faxing solution. Just get the app on your iPhone or Android phone and fax away.