How To Fax a PDF Document 

How To Fax a PDF Using a Mobile Phone

You can fax a PDF while avoiding fax machines and computers entirely, by using a top faxing app to prepare and fax PDF files from your phone.

1. Download a faxing app on your mobile device
   You can find a mobile application that works on your phone on the app store, for example, FAX from iPhone is one of the top business apps on the Apple Store. Read some reviews to make sure you are downloading a tried and tested app.
2. Get your fax ready to send
   Navigate to the ‘New Fax’ page of the app and you will be able to enter information such as the recipient’s fax number, add a cover page, and importantly, an option to add an image or document to your fax.
3. Add your PDF file to the fax
   To add a PDF directly to your fax, you should have your PDF document saved on your device, or available via cloud storage. You can add a PDF to a fax by selecting the option to upload documents from your phone, or from iCloud, Google Drive, or any other major cloud storage provider. Top faxing apps such as can integrate with cloud storage services and find any PDF file on your phone.
4. Hit send when you’re ready
   Review the fax and all the other details – for example, if you have uploaded multiple pages, you can reorder them if you need to. When you’re ready, press the send button. You will receive confirmation and a push notification once your fax has successfully sent.

Faxing apps are very convenient and easy to use, often coming with flexible monthly subscription options and a free fax trial. These apps are without a doubt one of the best ways to fax PDFs, and thanks to top-level security features, they are also one of the safest ways to send sensitive information or confidential documents.

How To Fax a PDF Online Using a Computer

Faxing PDFs online is similar to faxing a PDF on your phone – you simply need to find an online fax provider and have your files ready.

1. Create an account with a top online faxing service like eFax or EveryFax
   EveryFax lets you send a PDF or a huge variety of other file formats as a fax. To get started, visit their website and create an account. Most of web based fax services allow you to send faxes from your email inbox, turning your email service into a fax machine!
2. Get your fax ready to send
   When using an online fax service that links with your email account, you can send a new fax by entering the recipient’s fax number into the ‘To’ section of a new email, followed by ‘@send.everyfax.com’ if you are using EveryFax.
3. Add a PDF document as an email attachment
   This works the same way as any other email attachment, except if you attach a PDF to the email and hit send, it will send a PDF as a fax to the recipient’s number.
4. Send, and confirm receipt
   After you send, the provider will do the rest, converting the PDF to a fax and sending it to the recipient’s fax number. Once it has successfully transmitted, you will receive an email confirmation message.

An online fax solution is a convenient way to fax a PDF online, requiring only an internet connection – no access to a fax machine or a phone line necessary. You can also receive incoming faxes straight into your email inbox. These email-to-fax services are supported by all major email providers.

How To Fax a PDF Using a Fax Machine

Whilst it may be more convenient today to send a fax using mobile or online faxing services, you can still fax a PDF with a fax machine if you have access to one.

The exact process will depend on your machine – for more modern machines, PDF documents can be digitally uploaded and converted from a PDF to a fax without the use of a scanner. However, for older machines, you may need to print your PDF documents first, and then load them into the document feeder or scanner.

1. Prepare the fax
   You will need to ensure the machine is plugged in and connected, and then prepare your cover page. Enter the fax number – be aware that on traditional fax machines you will need to check international fax numbers have the correct country code typed in (faxing apps will do this automatically for you).
2. Upload or scan the PDF
   If you are using an older machine which doesn’t accept digital files, then print the PDF onto paper and feed into the machine. Alternatively, for more modern fax machines, you can fax a PDF by uploading the file straight into the machine from your computer, or a memory stick.
3. Review your fax and send
   Once you are ready, and have entered the correct fax number, send the fax, and wait for confirmation of delivery.

Most people today have moved on from machines onto online fax services and apps, however you can still fax a PDF the old fashioned way if you have access to a fax machine!

How to Create PDF Files

Sometimes you may need to fax a PDF, but won’t have the documents in the right format – for example, you may have paper, or Microsoft Word or Excel documents that you need to send as a PDF. Luckily, there are many easy ways to scan, convert and create a PDF online or using popular applications.

Turn a paper document into a PDF

If you have a piece of paper that you need to convert into a PDF, you can do this easily with your mobile device, or a scanner.

1. Using your mobile phone
   Download a scanner app, or use the native technology on your phone such as iPhone’s Notes app. Using your phone, you can then simply point your camera at the piece of paper, and your device will capture that document and save it as a PDF file format. Check out our full guide on scanning and faxing for more information!
2. Using a scanner
   You can also use a physical scanner if you have access to one. Just place the paper into the scanner tray and follow the instructions on the user interface. Most modern scanners, especially those that are part of multifunction printers, have the capability to save scanned documents as PDFs. Be sure to select the PDF format in the scanning settings of your computer.

Converting another file into a PDF

You may already have the digital file you need to fax, but not as a PDF. Fax apps can support other file formats too, however it is very easy to convert other files into PDFs.

1. Using an online PDF Converter
There are many PDF converters available on the internet, and can be found easily via search engines. For example, Adobe, the company who created the PDF, offers a free converting service which lets you convert many file types into PDFs online. You can also download mobile apps which do the same thing.

2. Using an application on your computer
Most popular editing and processing software offer in-built PDF conversion. For example, Microsoft Word allows you to turn your document into a PDF by clicking on File, and then Export – you will then see an option to create a PDF, as shown below.

Dialing International Fax Numbers

For international faxing start with the ‘+’ symbol then the country code, area code and fax number. For example if you’re faxing to the U.K. you would dial +44 then the area code and the fax number. This will ensure your fax reaches its international destination.

Fax PDFs Online with Fax App

Sending PDF documents is a crucial skill for both your business and your personal life, and you now know how create PDF documents and fax a PDF online, by mobile, or with a fax machine!

Try Fax App now on App Store or Google Play.