Even in the tech-forward UAE, many industries – from legal and finance to healthcare and government – still rely on faxed documents for secure, official correspondence. Whether you need to send signed paperwork to a Dubai government office or fax a contract to a client, knowing how to fax in UAE can save you time and hassle.
Traditional Faxing Methods in the UAE
Fax Machines: The classic way to send a fax is with a physical fax machine connected to a telephone landline. In the UAE, this means having a landline service (from providers like Etisalat or Du) and a fax-capable machine or all-in-one printer. While this method works, it’s not practical for most people today. Purchasing and maintaining a fax machine just for occasional use is costly and inconvenient. The process is also slower and less efficient compared to digital methods – you have to dial the number, hear the screech of the connection, and feed the papers through, hoping nothing jams.
Business Centers and Fax Services: If you don’t own a fax machine, you might turn to public fax services. In the UAE, certain business centers, printing shops, courier offices, or hotel concierge desks may offer faxing for a fee (much like post offices and shipping stores do in other countries). For example, a print shop or a FedEx/UPS office can send your fax for you. However, these services usually charge per page, often around $2 per page with additional fees for long-distance or international faxes. If you have a multi-page document or need to fax abroad, the cost adds up quickly. Plus, using these services means taking the time to travel to the location and possibly waiting your turn. It’s workable in a pinch, but far from the most convenient solution.
Traditional methods get the job done, but in today’s day and age they can feel like using a carrier pigeon. You either need your own outdated equipment or have to hunt for a “fax near me” service and pay by the page. Thankfully, there are now much easier ways to fax in UAE.
Modern Digital Faxing Options in the UAE
The internet has transformed how we fax, just as it’s changed most communication. You no longer need a dedicated fax machine or a fixed phone line to send documents. Here are the modern faxing methods available to UAE users:
- Mobile Fax Apps: The easiest and most flexible option is using a fax app on your smartphone. Mobile fax apps essentially turn your phone into a fax machine in your pocket. With Municorn’s fax app, you can use your phone’s camera as a scanner to digitize paper documents and send them securely as a fax. You can also fax an existing digital file (PDF, Word document, photo, etc.) straight from your phone or cloud storage. The app takes care of dialing the fax number over the internet, so you don’t need a phone line. Another big benefit is instant confirmation – the app will notify you when your fax is delivered successfully, giving you peace of mind. Mobile fax apps let you send and receive faxes from anywhere as long as you have an internet connection. Imagine signing a document on paper, scanning it with your phone, and faxing it to New York or Abu Dhabi – all while sitting in a café. That’s the convenience on offer here.
- Email-to-Fax: You can send a fax straight from your email account using an online fax service. Simply compose an email as you normally would, attach the document you need to fax, and send it to a special fax address provided by the service. The service converts your email and attachments into a fax on the receiving end. This method is popular because it feels familiar – if you know how to send an email, you can send a fax. It’s a great option when you’re at your computer and want to quickly fax a digital file without any new software. (Do note that you need to be subscribed to an email-to-fax service like Everyfax for this to work.)
- Web Fax Portals: Online fax providers offer a web-based dashboard where you can log in and send faxes through your browser. This means from any computer (or even your phone’s web browser), you can upload a PDF or image, enter the destination fax number, and hit send – all via the website. Web faxing is convenient if you’re on a PC or Mac and prefer a larger screen to manage your documents. It typically provides the same features as a fax app, including the ability to attach files and add a cover page, without needing to install anything. Everything is handled in the cloud, and you can often check your sent faxes and status updates through the online account.
All of these digital methods rely on an online fax service as the backbone. Municorn Fax is one such platform that supports all of the above options – it offers email-to-fax, a web fax portal, and mobile fax apps as part of its service. You have the freedom to choose the method that suits you, but many users in the UAE find that using a mobile app is the quickest and most hassle-free way.
How to Send a Fax in the UAE Using Municorn Fax
Ready to send a fax with your phone? Here’s a step-by-step walkthrough of how to do it using the Municorn Fax app (the process is the same on iPhone and Android devices). It’s straightforward and requires just a few minutes:
- Download the Municorn Fax app. Go to the App Store on your iPhone or Google Play Store on your Android device and download the Municorn Fax app. Install it and open the app on your phone.
- Sign Up and Choose a Plan. When you open the app for the first time, you’ll be prompted to create an account. Enter your email and a password to sign up. Next, choose a subscription plan that fits your needs (you can opt for a monthly or yearly plan, for example). Municorn offers flexible plans, and it’s much cheaper than buying or maintaining a fax machine for regular use. (All plans come with unlimited sending and a personal fax number for receiving faxes.)
- Get Your Fax Number (Included). As part of the setup, the app will guide you to claim your own fax number. You can usually select a country and area code from the options provided. For instance, you might choose a number with a US area code or another region, depending on what’s available – this will be the number others can fax to you. Follow the on-screen instructions to pick your number and activate it. Within minutes, your digital fax line will be ready to use.
- Prepare Your Fax Document. Now you’re ready to send a fax. In the app, start a new fax (look for a “New Fax” or “Compose” button). You’ll be asked to attach the documents you want to fax. You have a few options here:
- Scan with Camera: If you have a physical paper to fax (like a signed form or a letter), tap the scan option and use your phone’s camera to photograph each page. The app will convert these images into fax-ready documents. Ensure the lighting is good and the text is clear in the capture.Attach a File: If the document is already on your phone (for example, a PDF contract in your files or an image in your gallery), you can attach it directly. You can also import files from cloud storage like Google Drive, OneDrive, or Dropbox if the app integrates those options.Add a Cover Page (optional): Just like a traditional fax, you can add a cover sheet with a note or subject line. The app has a simple cover page editor. This is optional, but if you want to include a brief message or attention line, you can type it in.
- Enter the Recipient’s Fax Number. In the field where you’d normally put an email address or phone number, here you enter the fax number of the recipient. If you’re faxing within the UAE, this will be the local UAE fax number (including any area code) of the person or organization. For example, a Dubai fax might look like
+9714XXXXXXX(with +971 being UAE’s country code, and 4 indicating Dubai’s area code) – the app will usually format it for you when you select the country. If you’re faxing to a different country, be sure to include the proper country code just as you would for an international phone call. The app may have a drop-down to choose the country which then sets the dialing code automatically. Enter the number carefully; a wrong digit means your fax won’t reach the right place. - Send the Fax. Everything set? Hit the “Send” button in the app to transmit your fax. The app will start the sending process over the internet. You might see a status bar or indicator that the fax is being sent. Now you can sit back and let the app do its thing – no need to listen to fax tones or stand by a machine.
- Confirm Delivery. After a short moment (the timing depends on the number of pages and the recipient’s fax machine response), the app will let you know when the fax has been delivered successfully. You’ll typically get a notification or see a “Delivered” status in the app, along with details like the time it was received. This confirmation is your proof of delivery. If there was any issue (for example, if the recipient’s line was busy or the number was wrong), the app would notify you of a failed attempt, and you could retry. In most cases, you’ll have a success note in a minute or two. You can now be confident that your document reached its destination.
- (Optional) Check Your Inbox for Replies or Incoming Faxes. If you are expecting the recipient to fax you back something, or at any time someone sends a fax to the personal number you got in step 3, you’ll find it in the Inbox section of the app. The incoming fax will appear as a new message/document. Tapping on it will open the faxed document for you to read or download. The app will store all received faxes here, much like an email inbox, so you can access them anytime. Since everything is digital, you can also forward these faxes via email or save them to cloud storage if needed, straight from the app. It’s faxing on your terms – you pick up your “fax mail” whenever you want, wherever you are.
That’s it! You’ve successfully sent a fax in the UAE without a fax machine. The whole process, from installation to confirmation, can be done in a matter of minutes. For a first-time user, it might take a tiny bit longer to get familiar with the app, but Municorn’s design is very intuitive (and guides you through each step within the app).
Making Faxing Easy in the UAE
As you can see, sending a fax in the UAE no longer means dealing with outdated machines or running around town to find a fax service. With an online solution like Municorn Fax, all you need is your smartphone or computer. It simplifies the entire fax process tremendously – from scanning your documents to successfully delivering the fax, and even receiving faxes back – all in one app.
This modern approach not only saves you time and money, but also offers extra features that traditional faxing didn’t, like secure cloud storage of your faxes, searchability, and instant status updates. Crucially for UAE users, it doesn’t matter if you’re faxing to a local number in Abu Dhabi or an international fax number overseas – Municorn Fax supports faxing to over 90 countries worldwide, so you can confidently send documents wherever they need to go.
