Need to send a fax but don’t have a traditional fax machine? Your iPhone can handle that. Modern fax apps have made it simple to send important documents right from your phone without any extra equipment.
You can send faxes directly from an iPhone by using apps like Municorn Fax or Genius Fax that convert your documents into fax format and transmit them through a virtual fax number. These apps work with documents stored on your phone, including photos of papers, PDF files, and documents from cloud storage.
It’s quick and easy to get your fax sent – most faxes will take a few minutes to process, and will be a lot cheaper than visiting a physical faxing location. The best thing? These apps are available on a weekly pay-as-you-go basis (which is great if you only need to fax occasionally!), and you can fax from anywhere with an internet connection.
How Faxing Has Changed Over Time
The old fax machines needed a telephone line to work – they would scan your documents and send them to other physical fax machines. These old machines needed maintenance, paper, and ink to keep them running. The good news is that digital faxing removes all of that hassle! Online fax services send your documents for you, over secure internet connections. This is like the UPS store – but from your iPhone.
Here are some of the advantages of digital faxing:
- No wasted paper (good for the planet!)
- Lower costs to sending faxes the traditional way
- All of your faxes are stored in one place
- Send faxes from any device
- Better security features
How Internet Faxing Works with iPhone Apps
iPhone fax apps convert digital documents into fax format using cloud-based technology. The apps connect to secure servers that handle the actual transmission of the fax data.
You send documents directly through your iPhone’s storage, email attachments, or cloud services like Dropbox and Google Drive. The fax servers then convert these files into a format compatible with traditional fax machines.
The process happens in seconds:
- Upload document to the app
- Enter recipient’s fax number
- App converts file to fax format
- Servers transmit the document
- Recipient gets the fax on their machine or digital platform
Finding Your Perfect Fax App in 2025
The app store is full of fax apps – Municorn Fax, eFax, FaxBurner, and many other options all claim to be the best faxing solution for you. But how do you know which one to choose? First things first – always read those ratings and reviews! The best apps are not necessarily ones with the most features – they are ones that are simple to use and have good customer support to back it up.
Here is what to look for in your ideal fax app:
- A scanning tool that works (and works well!)
- Support for all of your important file formats (PDF, JPG, DOC – and so on…)
- Easy access to your contacts
- Simple to use but secure digital signature tools
- Easy integration with your favourite cloud storage
How to Fax from iPhone Step-by-Step
Sending and receiving faxes on your iPhone is easier than ever before. With just a few simple steps, you can get your iPhone up and running in no time.
Setting Up Your Account and Fax Number
Now you’re ready to start. Simply open the App Store and download your chosen fax app. For this article, we’ll be using Municorn Fax as a prime example. The app offers a free test fax, which is a great way to start. To send a fax, simply enter a fax number, attach any documents and a cover page, and press send fax. But let’s dive into each of these steps one by one.
The Home Page of the Fax from iPhone App
Once you have downloaded the Fax from iPhone app from the app store, create a free account and get started. You will be directed to the ‘Send Fax’ home screen upon opening the fax app – as seen below. You will also have the option to navigate to your inbox to view your received faxes on the “Inbox” page, look at your sent faxes in the “Sent” page, and find out more information and support on the “Info” page.
How To Attach Documents and Images
To add an image or document, select the option in the send fax screen, and you will be presented with a convenient pop up, through which you can attach fax pages from a number of sources.
This feature enables you to take a document or photo from a variety of sources, such as iCloud or Google Drive, to attach various file formats and fax pages to your fax.
Choosing Cover Sheet Page
You can also create a cover document by selecting “Add Cover page”, which will take you to a simple interface enabling you to add your contact details, and a message regarding the document you are sending. We advise you to fill the cover page every time you are sending a fax.
Choosing a Fax Number
Once you have signed up, you will be issued your own dedicated fax number. The fax number page assists you in choosing your own fax number which will be used to identify you as a fax sender. You can choose any area and territory code, so that your number is conveniently seen as local anywhere. Sending a fax across states costs the same as a local fax.
Final Preview
Before hitting the Send button, the app will allow you to confirm that everything is in order, so that you can review the attached images and the fax number once again. You can also preview how the fax is going to look on delivery. Remember that if you attached any color images, they will come out black and white in the receiving fax machine! Hit Send when you are ready.
Delivery Confirmation
After the fax has been delivered you’ll see a delivery notification in your contacts screen with the exact delivery time, a resend button and a confirmation screen. Unlike email, faxes do have delivery confirmation, so you can use that for your peace of mind.
Receiving a Fax on iPhone
Receiving a fax on your iPhone is even easier than sending it – use the fax number that you chose a few steps ago to receive faxes directly to your iPhone. Open the Fax App inbox to see all faxes ever sent to you, save them, share on the cloud or email them elsewhere, it’s your choice.
Connecting Your Email and Contacts
Want to make faxing even easier? Link up your email account to the fax service! It’s like having a fax machine inside your inbox.
Your app will automatically link up to your iPhone contacts – so it’s super quick to pick and choose the people you need to fax. No more typing in long fax numbers! Remember to fill out your signature and company details in the account settings, so that these will automatically appear on your fax cover sheets – saving you a bit of time on each fax you send. Remember however that you cannot use your Apple mail or Gmail app to fax from iPhone directly, you still have to use a dedicated fax app.
Be sure to check these key settings:
- How you would like to be notified about sent faxes and received faxes
- Your default cover page layout
- Where you would like files to be stored
- How you would like to sync your contacts
Your fax app does all of the heavy lifting. It will automatically convert documents into a format that is suitable for faxing. You can also send multiple documents at once with Municorn Fax App – simply add multiple files to your fax!
Adding a cover letter and signature to make your fax look professional
Adding a cover letter is very simple. Fax App has a pre-written template that you can simply fill out with the basics such as date, subject and a comment – all to make your fax look professional in seconds.
Sending Your Fax To The Right Place
Now it’s time to enter the recipient’s fax number – don’t forget the country code and area code! Be sure to double-check the numbers carefully – you don’t want your important document falling into the wrong hands, right? Today’s fax apps allow you to save frequently used numbers, just like you do for your phone’s contacts. This is a huge time-saver when you need to send multiple faxes!
Before you send your fax from iPhone, you can take a look at the preview to make sure that everything is just right. Your app will also let you know how long the fax will take and inform you when it has been successfully delivered.
Free Trials and Paid Plans – What’s the Difference?
A lot of fax apps offer a free trial or a free test fax, so you can try before you buy. The trials usually include a few free pages that you can use to see if the fax app works for you and whether the fax is actually delivered.
As for paid plans, you can expect to spend between $10-30 per month, depending on your needs. The paid plans include great features including:
- More pages to fax each month
- International faxing to numbers abroad
- Document storage options
- Multiple recipients
- VIP customer support
Pro tip: If you plan to fax regularly, go for the monthly package. If you only need to send the odd fax here and there, sign up for the weekly option – you’ll save money!
Keeping Track of Your Faxes
Most modern fax apps – such as Municorn Fax, Fax.Plus and iFax – offer features to help you stay organized and keep track of your faxes. You can find all the faxes you’ve even sent or received in the inbox, receive notifications, and keep your documents secure and properly archived.
Staying Updated with Status Checks and Notifications
Do you want to know if your fax was delivered successfully? The status indicators in your app will let you know. Most apps let you know when your fax is sent, delivered, or failed. Your iPhone is also capable of sending and receiving notifications when sending and receiving faxes – and you can tailor these notifications to your exact needs.
Each and every fax leaves a paper trail, showing you:
- When it was sent
- Where it went
- How many pages
- Whether it arrived safely
- Any problems that came up
Finding Your Faxes When You Need Them
Your outbox shows all faxes in progress or that didn’t go through. Need to resend? Tap the resend button! The delivery confirmation is also there, if you need it for legal reasons.
Sent and received faxes go into separate folders. Finding old faxes is easy – search by:
- When you sent it
- Who got it
- What you named it
- The fax number
Keeping Your Faxes Safe and Secure
When you’re sending sensitive documents, you can rest assured that the app will keep them safe with passcodes and encryption. Your sensitive information is kept private and secure.
Most Fax Apps need to be HIPAA compliant and also consist of the following security features:
- Full end-to-end encryption
- Secure cloud storage
- Strong password protection
- Detailed activity tracking
- Auto-logout for extra safety
Using Your iPhone’s Camera As A Powerful Scanner
Traditional scanners are a thing of the past – your iPhone camera can do it all! When paired with the right fax app, your iPhone becomes a powerful scanner.
Here’s what your iPhone can do:
- Automatically detect document edges – autocorrect!
- Automatically detect and straighten tilted documents
- Adjust brightness and contrast to get your scan just right
- Convert your scans to crisp, clean PDFs
- Scan multi-page documents
And your photo gallery becomes a faxing treasure trove too. Have images saved already? Turn them into professional-looking faxes in seconds.
Your Cloud Storage, Your Faxing Companion
Fax apps can now integrate with Dropbox, Google Drive and OneDrive – linking your filing cabinet to your phone!
Here’s what you can do:
- Pull files directly from your cloud storage
- Save backup copies of all your sent faxes
- Access your faxes from any device
Keep Your Faxes Organized Like Never Before
Today’s fax apps are more intelligent than ever, when it comes to keeping your documents organized. It’s like having your very own fax assistant, helping you to stay organized, hands-free!
Check out these fantastic features:
- Create custom folders your way
- Tag documents for easy finding
- Search through everything in seconds
- Get instant notifications for new faxes
- Keep your contacts organized
Choosing the Right Payment Plan for Your Needs
Everyone’s faxing needs are different – that’s why there are different payment options. If sending a fax every now and then, then a week long plan is your best bet. However, if you commonly need to send faxes, it’s worth looking at a monthly subscription for the best value.
Municorn Fax offers unlimited faxing on all the plans so if you need to fax at least 5 or 6 pages, a weekly plan is going to be cheaper than a Staples or Fedex visit.
Frequently Asked Questions
What are the steps to send a fax directly from an iPhone?
How does iPhone faxing work? It’s easy! First, you will need to download a fax app from the App Store. Then, you will need to create an account and purchase fax credits, or sign up for a subscription that works for you. Once everything is set up, you can use your iPhone’s camera to scan in your documents. Alternatively, if your documents are already digital, you can upload them and skip straight to the faxing part. The app will guide you through the fax number and any cover page details that you may need.
Can I send a fax from an iPhone without using any apps?
No – unfortunately you can’t send faxes from your iPhone without the help of an app or service. iOS isn’t natively equipped with faxing capabilities, so you definitely need an app to help you send your digital documents to fax format.
How can you fax a PDF file from an iPhone?
Don’t panic if you have PDF files – most faxing apps support PDFs! You can access PDFs from your email, your cloud storage or even the Files app on your iPhone. It’s a nice simple process, just like sending any other file.
Want to send a PDF? Here’s how it works: open your faxing app, select your PDF file, type in the recipient’s fax number, and send. That’s it, not much different from emailing that same doc!
Can you send a fax for free from an iPhone and if so, how?
Yes, you can find free faxing apps, however, virtually all of them will have certain limitations to them like watermarks and the number of pages you can fax for free. Many paid services will also give you a few free faxes to try things out before you commit.
Just be sure to read the small print – like with any service, free trials will have some restrictions on what types of files you can fax and which countries you can fax to.
Can I scan and fax documents from an iPhone?
Yes, many fax apps, like our own Municorn Fax from iPhone app have their own built-in scanning features – they will automatically detect the edges of your scans and crop them, so you can be sure they will be clear and crisp just like a professional.
