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Quick answer: Patients fax a signed request to Tampa General Hospital on (813) 844-1135, its dedicated patient fax line. Third parties use a different form and a different fax, (813) 844-5891. Neither number is on Tampa General’s medical records page: each is printed on its own form. TGH Brooksville, Spring Hill and Crystal River have records faxes of their own, listed below.
Tampa General’s records page explains how to request copies, but it leaves the fax numbers to the forms, and the two forms send you to different lines. Which one you need turns on who is asking and, for the three hospitals north of Tampa, where you were treated. A patient, or the parent of a minor, uses the patient form. Anyone else requesting with the patient’s permission uses the third-party authorization.
Tampa General fax lines, by form and hospital
Checked on tgh.org and tghnorth.org on 21 October 2026.
| What you’re sending | Fax | Source | Checked on |
|---|---|---|---|
| Request for Access to Protected Health Information by Individual Patients (A503PT): your own records, or a minor’s as their parent | (813) 844-1135 | Form A503PT (Rev. 5/1/2023), linked from the records page | 21 Oct 2026 |
| Authorization to Disclose Health Information (A503): a third party requesting with the patient’s permission | (813) 844-5891 | Form A503 (Rev. 1/23/2023) | 21 Oct 2026 |
| Care at TGH Brooksville: patient request or authorization | (352) 576-0508 | TGH North records page | 21 Oct 2026 |
| Care at TGH Spring Hill: patient request or authorization | (352) 576-0480 | TGH North records page | 21 Oct 2026 |
| Care at TGH Crystal River: patient request or authorization | (352) 576-0441 | TGH North records page | 21 Oct 2026 |
Those three hospitals take requests at their own records offices, by fax, mail or drop-off, so send the form to the hospital where you were treated. Their records phones are (352) 576-5235 for Brooksville, (352) 576-5403 for Spring Hill and (352) 576-5646 for Crystal River.
The patient form
Form A503PT asks for your name, date of birth, the last four digits of your Social Security number, a phone number and the dates of treatment, then your signature and the date. Tampa General’s page says every request must be in writing.
Others who can request a patient’s records: the parent of a child under 18 who isn’t emancipated, a healthcare surrogate or someone holding power of attorney, with ID. For a patient who has died, records go to the administrator of the estate.
Records come back by mail or MyChart
Tampa General only faxes medical records to other medical facilities, for immediate patient care. Your own copies come another way, and there are no walk-up requests or in-person pickups. In MyChart, open the Sharing Hub and submit the Request formal copy of health record form; that’s for the patient or a proxy with an active account.
Cost and timing
Copies usually cost something, Tampa General says, with two exceptions: records released straight to your MyChart account, and records faxed or mailed to a verified physician’s office. Requests are processed within 30 days, and the form warns that this can be extended by another 30.
Using the patient form? Its line, (813) 844-1135, takes the signed pages straight from Municorn Fax on your phone, and the app’s delivery report shows when your request arrived. Florida patients of Cleveland Clinic will find its Weston, Martin and Indian River numbers in our guide, and Duke Health covers North Carolina.
Frequently Asked Questions
Does Tampa General take requests by email?
The patient form lists roirequests@tgh.org, and Tampa General warns that email is not a secure means of communication. Fax or mail is the alternative: Tampa General Hospital, PO Box 1289, Tampa, FL 33601.
Who answers questions about a request?
The records team on (813) 844-7533, Monday to Friday from 9am to 4pm, closed from noon to 1pm.
When does Tampa General’s third-party authorization expire?
If the person signing doesn’t give an expiry date, event or condition, the A503 authorization expires after 90 days.
Where do I get TGH Imaging records?
TGH Imaging handles its own requests. Fill in the patient request form linked from its records page and fax or mail it to the details printed on the form, or request through MyChart, which covers exams from 1 August 2023 onward. Turnaround averages 10 business days, each CD costs $5, and records sent to MyChart are free. Questions go to its medical records department on (813) 874-3177.
Sources
- Tampa General Hospital, Medical Records: in writing, 30 days, fees and free routes, faxing only to medical facilities, no walk-up requests, MyChart steps, who can request, phone and hours. No date shown. Checked 21 October 2026.
- Request for Access to Protected Health Information by Individual Patients, A503PT (Rev. 5/1/2023): the patient fax, required fields, the 30-day extension, email address, PO Box. Checked 21 October 2026.
- Authorization to Disclose Health Information, A503 (Rev. 1/23/2023): the third-party fax, 90-day expiry. Checked 21 October 2026.
- TGH North, Request Medical Records: Brooksville, Spring Hill and Crystal River faxes, phones, fax, mail or drop-off. No date shown. Checked 21 October 2026.
- TGH Imaging, Records: forms, MyChart from 1 August 2023, 10 business days, $5 per CD, phone. No date shown. Checked 21 October 2026.
