Start FaxingStart Faxing

Best Online Fax Services in Canada for 2026

App StoreGoogle Play
A paper airplane folded from a document flying over a forest and river at sunrise
Tamsin GablePosted On October 9, 2026Updated On October 9, 2026reviews
Table of Contents
  1. Why Faxing in Canada Is Its Own Question
  2. How We Tested
  3. At-a-Glance Comparison
    1. 1. Municorn Fax
    2. 2. EveryFax
    3. 3. SRFax
    4. 4. eFax
    5. 5. Fax.Plus
    6. 6. RingCentral Fax
  4. Looking for Free Instead?
  5. Faxing at a Counter in Canada
  6. Frequently Asked Questions
  7. Verdict

Quick answer: For most people faxing from Canada, Municorn Fax is the one we’d install: you pick a fax number in any Canadian or US area code, sending and receiving are unlimited, and it’s CA$12.99 a week on the Canadian App Store. If your faxes carry patient records and you want them kept in the country, SRFax is the Canadian-built option, and it states its data never leaves Canada. EveryFax covers faxing from a browser or an email inbox. Only sending one or two? Our free fax review is the better page for you.

Search for an online fax service from Toronto or Calgary and most of what comes back was written for Americans: US-dollar prices, HIPAA badges, and a “US / Canada” column that’s the only sign anyone thought about you.

We took six services we’ve already reviewed in full and re-checked each one against the three things that actually change when you fax from Canada — whether you can get a Canadian number, what currency you’re billed in, and where your faxes end up stored. Two of the six are ours (we make Municorn Fax and EveryFax), so we’ve kept the scoring the same for everyone and marked anything a provider doesn’t publish as “Not stated” rather than filling the gap.

Why Faxing in Canada Is Its Own Question

Numbers first. Canada and the US share one numbering plan and one country code, +1. So a fax from Winnipeg to Chicago is long distance rather than international, and a Canadian fax number is simply a +1 number with a Canadian area code — 416 or 647 in Toronto, 604 in Vancouver, 514 in Montreal. The catch is that plenty of services sell “US numbers” and leave you guessing about the rest. Four of the six below say in writing that they’ll give you a Canadian one.

Then privacy law, which is where American guides go quiet. HIPAA is a US law. It says nothing about a clinic in Halifax. According to the Office of the Privacy Commissioner of Canada, PIPEDA covers private-sector organisations that handle personal information in the course of commercial activity; Alberta, British Columbia and Quebec have their own private-sector laws deemed substantially similar; and Ontario, New Brunswick, Nova Scotia and Newfoundland and Labrador have substantially similar laws for personal health information — Ontario’s is PHIPA.

A HIPAA badge tells you something real about a provider’s security, but it isn’t a Canadian compliance claim, and nobody should present it as one. Municorn Fax and EveryFax are HIPAA compliant with a BAA. We don’t claim either is certified against PIPEDA or any provincial statute. If you’re a custodian of health records, the question to put to any provider (in writing, please) is how its terms fit the law your province applies to you, and your privacy officer or regulatory college will know which one that is.

And Canada Post doesn’t fax. Its own list of post office services runs from Lettermail and registered mail to money orders and hold mail, and faxing isn’t on it. It’s the same story as our USPS fax guide tells south of the border, so the counter options come down to print shops and Staples (more on that below).

How We Tested

Every service here has already been through our testing, where we sent the same test documents — including a brochure page mixing text, colour photographs and a map — and scored the results on quality, ease of use, price and security. The scores out of 5 below are the ones each service earned in our best online fax services round-up, which links to every full review. We haven’t re-marked anything for this page.

The Canadian check is new. In September 2026 we went through each provider’s own pages for three things: whether it offers Canadian fax numbers, where it says faxes are stored, and what currency it bills in. We quote the provider’s words where it made a claim and say “Not stated” where it didn’t. The order is ranked for a reader in Canada, which is why one 4-out-of-5 service sits above a 5-out-of-5 one — we explain that at eFax.

At-a-Glance Comparison

What each service says about Canada, checked on its own site in September 2026. Scores are from our best online fax services round-up.

Service Canadian fax number Where faxes are stored Privacy position Prices in CAD Score
Municorn FaxBest overall Any Canadian or US area code Not stated HIPAA with BAA (no PIPEDA claim) Yes, on iOS 5/5
EveryFaxBrowser & email Toll-free offered (Canadian local: check at sign-up) Not stated HIPAA with BAA (no PIPEDA claim) Not stated Not scored
SRFaxBuilt in Canada Local and toll-free, all of Canada Vancouver, BC HIPAA; states PHIPA commitment Not stated 4/5
eFaxBusiness “Almost every” area code Not stated HIPAA Not stated 5/5
Fax.PlusInterface Local or toll-free Choice offered; Canada not listed HIPAA on Enterprise tier only Not stated 4/5
RingCentral FaxTeams Not stated Canadian data centre HIPAA and HITRUST Not stated 4/5

1. Municorn Fax

5/5
Best overall for Canada
Unlimited faxing from your phone with a Canadian number of your choosing. The weak spot for Canadian buyers is that we make no data-residency claim for it.
Fax numberAny Canadian or US area code
PriceCA$12.99/week on iOS
Try it freeOne free single-page test fax
HIPAAYes, with BAA
Score5/5

The Google Play listing puts it in one line: “Choose a fax number for yourself, from any location code in the USA or Canada!” That’s the whole Canadian case in a sentence. A 604 number for a Vancouver business, or a 514 for a Montreal one, gives you a local fax number: the people faxing you don’t dial long distance, and you don’t pay for a number in a city you’ve never been to. Our guide to getting a fax number online walks through the picker. If you already have a fax number you like, you can port it.

You can send and receive faxes as often as you like on every plan. No page allowance to track, no surcharge for faxing abroad, and sending reaches 90+ countries — that figure is about where you can fax to, not where you can get a number, which is Canada and the US only.

On the Canadian App Store, when we checked in September 2026, it was CA$12.99 a week, CA$38.99 a month or CA$319.99 a year. The annual plan works out at about CA$6.15 a week, a little under half the weekly price. On Android it’s billed through Google Play and prices vary, so check the listing on your phone. There’s no free tier and no free trial. What you do get is one free single-page test fax, which is enough to see how your own documents come out before you pay anything.

In our testing for the best online fax services round-up, Municorn Fax held on to more light and detail than anything else we sent through, and the built-in scanner meant we didn’t need a separate scanning app. You can also attach a PDF straight from Google Drive or Dropbox. It has 18M+ downloads and a 4.8★ rating from 370,000+ App Store ratings. It’s HIPAA compliant through Compliancy Group, with a BAA.

It’s a subscription built for people who fax fairly often. If you send two faxes a year, you’ll pay for weeks you don’t use, and the free options below will serve you better.

2. EveryFax

Best for browser & email
The same network as Municorn Fax, reached from a web browser or straight from your email. It suits offices where faxing happens at a desk, not on a phone.
AccessWeb and email-to-fax
Try it freeTwo-week trial
NumbersToll-free available
HIPAAYes, BAA on request
ScoreNot scored

EveryFax is our sister product, and it’s where we’d point anyone who would rather not fax from a phone. You upload a PDF in a browser on any computer, or send straight from whatever email account you already use. The address format is [1][faxnumber]@send.everyfax.com, so a fax to the test number 212-555-1234 goes to 12125551234@send.everyfax.com. Because Canada is on +1 too, a Canadian number follows exactly the same pattern: a 1, the area code, the number.

Unlike the app, EveryFax runs a free trial, and it lasts two weeks. Toll-free numbers are offered on EveryFax (the apps don’t sell them). If you specifically need a local Canadian number on EveryFax rather than a toll-free one, check what the number picker shows at sign-up; we haven’t confirmed Canadian local coverage for it, so we’re not claiming it here.

Faxing is unlimited on every plan above the most basic, HIPAA compliance comes with a BAA on request, and there are 5-seat and 25-seat tiers for small teams in healthcare, legal and finance. It’s priced separately from the app; the current plans are on our plans page.

Why no score? We haven’t published a standalone EveryFax review, and inventing a number for our own product on a comparison page is exactly the sort of thing we’d criticise anyone else for.

3. SRFax

4/5
Built in Canada
A Vancouver-based, security-first fax service that keeps its data in Canada. Excellent support and quality; almost nothing in the way of features.
Based inVancouver, BC, since 2004
Fax numberLocal and toll-free, all of Canada
Data storedVancouver, BC
PriceFrom $12.60/mo, 200 pages
Score4/5

SRFax is the one service here that a Canadian reader has a specific reason to look at. It has been selling online fax from British Columbia since 2004, and on its PHIPA page it says it is “committed to compliance with the Ontario Personal Health Information Protection Act” and that at no time during transmission does your data leave Canadian borders, with everything stored in its facilities in Vancouver. No other provider on this list makes a data-residency statement that plain.

Numbers are straightforward too: SRFax says it offers local and toll-free fax numbers across all 50 US states and all of Canada, with a toll-free number at no extra cost where a local one isn’t available. Its support team is based in BC and answers Monday to Friday, 6am to 5pm Pacific.

In our full SRFax review, security and support scored 5 out of 5 and quality 4. The brochure page came through with more shading detail than the same page on Fax.Plus. Then the first multi-page send cropped most of a page, and we only got a clean result by sending one page per fax, which cost us extra pages.

Ease of use scored 3. There’s no dedicated mobile app, no annotating or signing, and the web portal looks its age and kept logging us out even with “remember me” ticked (we typed that password a lot). Watch the extras: cover pages counted against our page allowance, international sends cost more, and OCR is an add-on. Plans started at $12.60 a month for 200 pages when we reviewed it; SRFax’s home page doesn’t show the billing currency, so check before you assume CAD. It’s a 4/5 service, and we’ve ranked it third for where it keeps your data, not for the score.

4. eFax

5/5
Best for business
Two decades of enterprise faxing, a Canadian site and Canadian numbers. It scored higher than SRFax in our testing, but says nothing we could find about where Canadian faxes are stored.
Fax numberMost Canadian area codes
Try it freeOne-week trial
Pages30/mo on standard plan
HIPAAYes
Score5/5

On its Canadian site, eFax says it offers “fax numbers in almost every zip code or area code in the United States and Canada”, and toll-free numbers are listed there too. It’s a brand that’s been in online faxing since the 1990s, it works from web, mobile and email, and it scored 5 out of 5 in our round-up for quality, features and support; our full eFax review has the detail.

So why fourth? Because we ranked for a Canadian reader, and on the question that matters most for regulated Canadian work — where the faxes live — we found nothing on eFax’s pages. Its security credentials are strong, but they’re American ones: HIPAA, SOX, GLBA and PCI are all US frameworks. If you need a Canadian answer, ask eFax for it before you sign up.

In our free fax testing the trial lasted a week and needed a card, so set a reminder to cancel. And the standard individual plan caps you at 30 pages a month, which a busy office will burn through in a few days. For larger organisations the corporate plans are worth a call, since that’s where eFax’s pricing is most competitive.

5. Fax.Plus

4/5
Best interface
A polished app on every platform with Canadian local and toll-free numbers. HIPAA only arrives on the top tier.
Fax numberCanadian local or toll-free
Try it freeFree tier, 10 pages
PriceFrom $6.99/mo
HIPAAEnterprise tier only
Score4/5

Fax.Plus has a dedicated Canadian number page, where it says you can “choose a local, toll-free, or international fax number”. It mentions a data-residency option as well, letting customers choose where their data is kept, but Canada isn’t named as one of the choices on that page, so treat it as a question for sales rather than an answer.

As an app it’s one of the nicest we’ve used: document signing, cloud-storage links, scheduled sends and a very good in-app scanner. Support from its developer, Alohi, was quick, and there’s a public status page for outages. In our Fax.Plus review it lost marks in two places. HIPAA compliance sits behind the Enterprise tier, and the small print says faxes to some destinations count as more than one page against your allowance.

Pricing started at $6.99 a month in our review, with a free tier of 10 pages that’s handy for a one-off. There’s no weekly plan.

6. RingCentral Fax

4/5
Best for teams already on RingCentral
Fax bolted onto a much bigger business-phone platform, with a Canadian data centre behind it. One fax plan, businesses only.
PlanFax 3000: 3,000 pages/user/mo
Price$27.99/user/mo
Try it free7-day trial
HIPAAYes, HIPAA and HITRUST
Score4/5

RingCentral is here for one Canadian reason. In its own announcement, it says its Canadian data centre went live on 1 April 2019 and supports storing call recordings, faxes, SMS and call logs in Canada, aimed at finance, healthcare and public-sector organisations with data-residency requirements. The announcement was written about its main business-phone product, so confirm with RingCentral that a fax-only account uses it; we couldn’t find a fax-specific statement. We also couldn’t find a page that promises a Canadian fax number, which is why that cell says “Not stated”.

The rest is as we found it in our RingCentral Fax review. There’s a single fax plan, Fax 3000, at $27.99 per user per month for 3,000 pages, with sends to 105+ countries included. Compliance is the strongest argument for it. Ease of use is the weakest: it scored 2 out of 5, because the interface is full of phone, video and messaging features a fax plan can’t use, and it lacks basics such as in-app scanning and fax preview. If your office already runs on RingCentral, adding fax is simple. If it doesn’t, this is a lot of platform to take on for faxing.

Looking for Free Instead?

If you only fax once in a while, a subscription is the wrong tool, and our free fax services review is where to go: we tested eight of them, and FaxZero, GotFreeFax and FaxBurner all cover US and Canadian numbers, within tight limits. FaxBurner’s free plan will even receive up to 25 pages a month. None of the three is HIPAA compliant, so keep health, legal and financial documents off them.

Faxing at a Counter in Canada

With Canada Post out of the picture, Staples is the name to know. Staples Canada’s print site lists fax services — local, long distance and international, sending and receiving — and our guide to faxing at Staples explains how the self-serve machines work. That guide was written around US stores, and we haven’t checked Canadian per-page prices, so ask at the counter before you feed in a 20-page contract.

Some postal counters sit inside pharmacies and other shops. Whether the shop has a fax machine is its own business, not Canada Post’s, so phone ahead rather than turning up with your documents.

Frequently Asked Questions

What is the best online fax service in Canada?
For most people, Municorn Fax: unlimited sending and receiving, a fax number in any Canadian area code, and CA$12.99 a week on the Canadian App Store. If you need your fax data held in Canada, SRFax is the one that states it, with storage in Vancouver. Get Municorn Fax or read the SRFax section above.
Can I get a Canadian fax number online?
Yes. Municorn Fax lets you choose from any Canadian or US area code, and SRFax, eFax and Fax.Plus all say they offer Canadian numbers too. Our fax number guide explains how to pick one or port an existing number.
Is faxing from Canada to the US international?
No. Canada and the US share the +1 country code, so you dial 1, the area code and the number, exactly as you would within Canada. Faxing overseas from Canada means dialling 011, then the country code; our international faxing guide has the details, and an online service adds the codes for you.
What does PIPEDA mean for online faxing?
That depends on the organisation using it as much as the service. PIPEDA governs how organisations handle personal information, and some provinces apply their own private-sector or health-privacy law instead. We don’t claim that Municorn Fax or EveryFax is certified against PIPEDA or any provincial statute; both are HIPAA compliant with a BAA, which is a US framework. SRFax states a commitment to Ontario’s PHIPA. Ask any provider for its position in writing.
Can I fax to email in Canada for free?
Occasionally. FaxBurner’s free plan receives up to 25 pages a month, and FaxZero and GotFreeFax send free to Canadian numbers within daily limits; see our free fax review. For anything regular or confidential, a paid internet fax service such as EveryFax is the safer route.
Does Canada Post send faxes?
No. Faxing isn’t among the services Canada Post lists for its post offices. Staples Canada offers in-store faxing, and an online fax service lets you skip the counter altogether.
How much does Municorn Fax cost in Canada?
On the Canadian App Store in September 2026: CA$12.99 a week, CA$38.99 a month or CA$319.99 a year. Android is billed through Google Play, where prices vary. There’s no free trial, but you can send one free single-page test fax first.

Verdict

Most of the difference between these services disappears once you’re faxing from Canada. They all send, most will sell you a Canadian number, and only two say anything about keeping your pages in Canada. So pick on how you work.

If you fax from your phone, or you want a local number and never want to count pages again, install Municorn Fax and send the free test page before you pay. If the faxing happens at a desk, EveryFax does the same job from a browser or your inbox, with a two-week trial. And if you’re a clinic or a law office and “where is this stored?” is a question someone will actually ask you, SRFax is the only one here with a plain Canadian answer, rough interface and all.

For the wider field, including the services we left out of this page, our best online fax services round-up covers 14.

Related Posts

Send or Receive Fax in Minutes

App StoreGoogle Play